Agenda
Congress- Monday 12th July
08:30 Coffee, Pastries, Networking & Exhibition
09:30 Plenary
09:30 Welcome & Introduction from the Congress Chairman
Dr Elling HamsoManaging PartnerEuropean Event ROI Institute
09:45 Keynote Presentation: The challenges and growth potential for associations
MORE
Isabel Bardinet heads one of the most respected and highly successful associations in Europe. This keynote presentation gives you an insight in to how both national and european associations can and should develop together, and in their own right. Specifically she will address:
  • Forging connections between national and international member associations
  • Enhancing and developing leadership within associations
  • Capitalising on the growing advantages of belonging to a professional association
Isabel BardinetChief Executive OfficerEuropean Society of Cardiology
10:30 Refreshments, Networking & Exhibition
11:00 Conference and Event Management Track
Track Chairman:  Dr Elling Hamso
Managing Partner
European Event ROI Institute
11:00 Raising the game of association events – Optimising revenue streams and minimising operational costs
MORE
  • Measuring effectiveness of events
  • Adding value while increasing the bottom line
  • Bringing strategic value through targeted membership events
  • Targets & risks in the downturn and their effect on ROI
Ian AdamsChief Executive
The International Bunker Industry Association
11:45 Developing new concepts in association events and conferences to increase ROI and financial sustainability
MORE
  • Tackling changes and developing new services in association events and conferences to meet professional development needs and to drive membership
  • Illustrating significant change management developments which have taken place over the course of the last two years
  • Establishing a sustainable financial model: balancing charitable versus commercial remit
  • Developing a global offering
Johanna Czako
Manager, Event Production & Services
The Institution of Engineering and Technology
The IET is an International member association with over 3,000 events per year.
11:00 Membership Value, Retention and Recruitment Track
Track Chairman:  Janice Liverseidge
Membership and Marketing Director
Royal Society of Medicine
11:00 Does it have to be an uphill battle? Gaining ground and gaining and retaining new members
MORE
A case study from one of the leading professional associations on their approach to increasing membership.
  • Successes and failures in member acquisition and retention strategies
  • Driving extra value to your membership
  • Learning from the tried and tested examples of best practice
Janice LiverseidgeMembership and Marketing Director
Royal Society of Medicine
11:45 Membership added-value – Developing key services to members and growing your membership base
MORE
Strategies and tactics, in an economic recovery situation and using the experiences of the downturn
  • How to segment and understand your membership base to maximise growth
  • Looking at the opportunities for growth and diversification outside the core membership base
  • Capitalising on the opportunities of the downturn
  • Adding value for members and building closer relationships with them
  • Secrets to keeping the membership buoyant - examples of best practice
  • Members’ incentives – do these really work or is it eroding the bottom line?
  • Solutions and advice for long-term member retention
Anna Hedrzak
Head of Membership, Sales and Marketing
European Wind Energy Association
The speaker has recently taken up a position with MCI Group, and will present based on her experience with the EWEA and before.
12:30 Lunch Break
12:30 Seated Lunch & Discussion
13:15 Coffee, Exhibition & Networking
14:00 Workshops
14:00 Part One
14:00 WORKSHOP A: Creating successful conference marketing campaigns - Using online technology and social media for promoting events
MORE
  • Creating a clear end-point that will form the bedrock of your marketing strategy.  
  • Defining your audience, how you are going to interact with them, when and how you are going to talk to them.
  • Being creative and compliant.
  • What are the new networking tools; should you be using them and what can you expect when from the people with whom you connect.
  • How online technology enables you to connect with your members and community, and how to turn this into a beneficial relationship.
  • Understanding the implications of the new marketing landscape – how social media are forcing organisations to develop inbound rather than outbound marketing skills.
Hellen BeveridgeDirectorPure Rocket Science
14:00 WORKSHOP B: Sponsorship & exhibitions - Show me the money!
MORE
The world has changed forever and “business as usual” is a thing of the past. Obtaining sponsorship and support for meetings is like getting blood from a stone, and the new economic climate requires a more creative and professional attitude.
  • Survival tools for acquiring sponsors and exhibitors
  • Practical examples of successful financial support for conferences
  • The business attitudes and language necessary to gain sponsorship & exhibitor buy-in
  • New approaches and creativity for financing and organising association events
Linda  PereiraManaging DirectorCPL Events
14:00 WORKSHOP C: How to deliver more profitable and better events for your organisation - focusing on adding member value
MORE
With real-life case studies you will be shown how to increase the efficiency of your events department, and how this supports and reaffirms your service and value for members, and raises the profit from your events portfolio.
  • How the commercialisation of events’ teams products is more important than ever 
  • Effecting successful change within your association for a more commercial approach to your events
  • The position of your events within the wider commercial offering of your association using the Adames Benefits Ladder ©
  • How to spot when your events team are doing unnecessary things
  • Embracing the wider world – how and when to target non-members
William ThomsonEvent ConsultantGallus Events
14:00 WORKSHOP D: From policy to practice - Developing member networks and operational tactics to ensure membership value
MORE
The Professional Associations Research Network (PARN) and the MemberWise Network will facilitate a unique session dedicated to the implementation, improvement and development of member networks.
  • Cutting-edge member-network and online social networking-specific research findings and results
  • Snap-shot of what is happening (from a member network perspective) both within the sector and during the economic downturn
  • Share practical case studies and good practice examples
  • Practical ‘How to’ session that will enable delegates to creating, improve or re-visit the effectiveness of existing member networks 
  • Clever tactics/tips that can enable your member networks to develop and grow
  • An open ‘member network surgery’ that will enable Congress delegates to share good practice
Richard GottFounderThe MemberWise Network
Stine BangEvents & Member Relations CoordinatorProfessional Association Research Network
14:00 WORKSHOP E: Understanding requirements & planning your members’ professional development
MORE
This workshop will help you, as part of your own professional development, to consider the CPD needs of your members and how you can consider a range of opportunities that will support their diverse needs.
You will be introduced to supported online learning as CPD and use some of The Open University’s portfolio of courses to help you develop your creative thinking and consider the issues of designing online learning as part of a successful and “virtual” team
  • How CPD programmes are so important for associations and their members
  • CPD learning opportunities that will fly
  • Designing bespoke learning courses to enhance your membership base and increase the CPD opportunity range
  • How you can use collaborative tools to enhance members’ engagement
Simon RaeLecturer in Professional DevelopmentThe Open University
Dr David RobinsonBusiness Development ManagerThe Open University
15:30 Refreshment Break, Networking & Exhibition
16:00 Part Two
16:00 Workshops A-F : Continued from previous session
MORE
This session is a continuation of the earlier session, not a repeat. It is not suitable for delegates to switch from one workshop to another half way through.
17:00 Close of Workshops

Congress Dinner
17:00 Congress Gala Dinner - Sponsored by Seoul Tourism Organization
17:15 Coach Transfer from congress venue to dinner
17:45 Drinks Reception
19:00 Dinner
22:30 Coach Transfer to Congress venue

Congress - Tuesday 13th July
08:00 Coffee, Pastries, Networking & Exhibition
09:00 Plenary
09:00 Introduction from the Congress Chairman
09:05 Where is the ROI for your members and your organisation in the next five years?
MORE
With online networks created every day and commercial information providers offering high-value subscription services, conferences & training, associations are being challenged from all sides to deliver Return on Investment on their membership, products and services..

Panel members will give their opinion of how associations will need to deliver for their members to sustain a leading position and fundamental relevance in their field.

Each panel member will present for 10 minutes thereafter delegates will be placed into working groups to discuss and debate amongst each other issues around what they have just heard.  After 20 minutes of discussion and debate, each working group will raise questions to the panel.
Martin LewisManaging EditorCAT Publications Ltd
Chairing the Panel Session
Simon BowenDirector of Membership Support and ServicesThe British Psychological Society
Dr David RobinsonBusiness Development ManagerThe Open University
Dr Elling HamsoManaging PartnerEuropean Event ROI Institute
10:45 Refreshments, Networking & Exhibition
11:15 Conference and Event Management Track
Track Chairman:  Dr Elling Hamso
Managing PartnerEuropean Event ROI Institute
11:15 Webcasting and online learning - An added-value for members and potential revenue stream: a true driver of educational value
MORE
  • Key steps to deliver an online programme
  • Production requirements
  • Successful promotion
  • Case study of take-up by members
  • Examination of the commercial value
Quirine Laman Trip
Group Business Development Director
Kenes Group
Kenes Group is a PCO and AMC company based in Switzerland
12:00 Reaping the major benefits through ‘Change Management’ during the economic downturn
MORE
Developing new approaches to make a huge difference to delivering strategic events for members, value for money, and increased professionalism.
A new perception of value and the bottom line, taking the British Psychological Society annual conference as a case-study of best practice.
  • How significant changes in systems, management and structures make a huge difference to the bottom line and ROI
  • Building a case for new ways of thinking and moving established goalposts
  • Simple measures to really make the difference
Ruth RavenConference & Events Manager
The British Psychological Society
11:15 Association Development & Growth Track
Track Chairman:  John Hall
Senior PartnerHall Associates Europe LLP
11:15 Professionalism – the ABC for success in increasing association profiles and enhancing products and services
MORE
  • The importance of professionalism
  • Building and supporting professionalism in associations to secure their reputations
  • Embedding professionalism as the linchpin to increasing association profile and enhancing products and services
  • Internal reality vs external image – getting this right across all areas
  • Your workforce – what image is being portrayed to members by the face of the association?
  • Practical and timely solutions in a competitive and changing working environment
Susie KayManaging Director
The Professionalism Group
Formerly: Director of Professionalism in IT, British Computer Society; and Head of Professional Development, Association for Project Management
12:00 Management tools – Installing performance management tools for strategic association growth
MORE
  • The tools managers can use for measuring and driving membership activity to engage and retain members, drive for high performance and determine which strategies really make a difference
  • The application of tools throughout a membership organisation to build a full picture of what is happening
  • Understanding the value you can gain from introducing performance management tools
  • Are you ready? How to assess if you are ready to invest and install in a performance management system
Sue Froggatt
Sue Froggatt Training & Consulting
12:45 Lunch Break
12:45 Seated Lunch & Discussion
13:30 Coffee, Exhibition & Networking
14:15 Conference and Event Management
14:15 Which event technology? Navigating the rapidly evolving offerings to avoid expensive mistakes and increase efficiency
MORE
New systems are launched and functionality developed every few months – be sure that you are taking advantage of the time-saving and value-added opportunities or considering all the systems available when selecting a new or replacement system.
  • Key new registration functionalities available
  • Event management tools
  • Important considerations when choosing technology tools for your events
  • Evaluating functionality and suppliers - working through the minefield of choices and expectations
  • Upgrading and Replacing – when to switch
  • The challenges of integration
  • Key steps to successful implementation 
Philip HainesFounder
Events Technology Index
15:00 Developing events in a newregion using non-association partners,for membership and regional growth
MORE
Tamlynne Wilton brings to this session the experience of the Foundation for Professional Development,SouthAfrica,in organising a series of International and National conferences on AIDS and other healthrelated subjects, over a whole decade.
  • How an international association through its events, grew its membership over 10 years in a region with no regional/national presence
  • How a PCO business of a foundation with authoritative expert knowledge and resources can bring unique benefits
  • How you might consider delivering a service to your smaller associated organizations, bringing to them the benefits of your strengths, and strengthening your broader field
  • How to use an international event as a catalyst to develop not only an international society, but developing substantial in-country capacity in a developing country to organise major events
Tamlynne Wilton
Head, Conference Management Division
Foundation for Professional Development
The foundation is a charitable organisation based in Pretoria, South Africa.
14:15 Association Development & Growth
14:15 Membership data – A key asset or potential liability?
MORE
This session will address how to protect the value of this important asset to your association and avoid significant fines and even imprisonment; including a successful case study of an association that governs the international sport of eventing in the UK.
  • Data – a key business asset which needs careful protection
  • Current threats and risks to membership data
  • Avoiding the seven deadly sins of data governance
  • Summary of simple steps to achieve optimal protection
Lisa BentallCo-founder
Data Quality Management Group (DMQ)
15:00 Pricing to Value - Knowing the value of your products
MORE
  • Price/Value Equation – why pricing is not about costs but about benefits
  • Understanding the value demanded by your membership to deliver new members and retain existing ones more easily
  • Factors affecting price – 8 points to bear in mind when designing a price structure
  • The price waterfall – what it is, and why it is important to understand when structuring pricing models
  • What do your members value? Methods for understanding and delivering valued benefits to keep your membership loyal
Mike SmithDirector
Red Page
Red Page is a marketing and pricing consultancy
15:45 Closing Plenary Session
15:45 The Association Congress Online Network - How it has been used and how to gain from it after the event
MORE
Case studying the Association Congress's use of social media for marketing the event and providing valuable networking in the lead up and during
An analysis of how the Pathable networking tool has been used by delegates and the speakers in the lead-up to the congress, and how to gain most from it
in the months following. Information on how to download the presentations and speakers papers.
Damian HuttExecutive Director
Association Resource
16:00 Congress Chairman's Closing Remarks
Dr Elling HamsoManaging PartnerEuropean Event ROI Institute
16:15 Close of Congress
16:30 Post-congress - ROI Calculating Session
MORE
This is an optional post-congress session where delegates will be taken through the ROI calculator, to estimate the potential Return on Investment from attending this congress, taking into account the costs of attending and all the potential benefits from the business impacts due to applying what each individual delegate will have learnt over the two days.
The session will help you focus on how you can apply what you have learnt, and make a real difference to your performance and organisation.
Dr Elling HamsoManaging Partner
European Event ROI Institute



© Copyright 2010 Association Resource  |  Terms & Conditions  |  Privacy Policy